Report from Board of Trustees
For transparency and accountability ChildsLife operations follow three principles for Management and Supervision, Accountability and Interaction with stakeholders.
→ Management and Supervision
The ChildsLife Board of Directors is responsible for the daily operations, including the development of program and long term strategic plans and is overseen by the Board of Trustees. The chairman of the Board of Directors is also the Director of the organization. The Board of Directors is appointed by the Board of Trustees. Members of the Board of Trustees are appointed by the Board of Trustees. In order to form a multidisciplinary Board of Trustees ChildsLife aims to have members from different backgrounds and disciplines. The tasks and authorities of the Boards are recorded in the ChildsLife Statutes and Regulations.
In meetings between the Boards, the general budget, organizational strategy, financial reports and updates on projects and programs are discussed, approved and evaluated to ensure optimal effectivity and efficiency of the expenditure of means (funds). Expansion of support by ChildsLife into additional countries is also discussed and decisions are made about these activities. The ChildsLife Board of Trustees approves the long-term plan and budgets. The organization and finances are audited on a yearly basis by an external accountant.
→ Interaction with stakeholders
The Boards strive to satisfaction amongst all stakeholders through interaction. Interaction with donors, sponsors, companies, foundations, partners, volunteers and staff is of great importance for successful relationships. Contact with beneficiaries as children, parents, caretakers and project teams as well as partner organizations and local government is mainly through the local offices, via reporting and field visits. Donors, sponsors, foundations and companies are being informed regularly via written and face to face reporting, (e)newsletters, reports and website updates as well as in personal briefing. In accordance with the implemented procedure 9 complaints received in 2016 were addressed promptly.
In 2016 the Board of Trustees and the Board of Directors met 6 times to discuss project planning and progress, financial reports and budgets.
||End of term
|Mrs. P. Korver-Kicak
||Director, Board of Directors
|Mrs J.T. Eikmans
||Deputy Director, Board of
|Mr. C. Sietsema
||Chairman, Board of Trustees
|Mr. C.J. Ankersmit
||Member, Board of Trustees
|Mr. A.H.E. van Essen
||Member, Board of Trustees
ChildsLife Kenya and Romania
Offices with local staff in Kenya and Romania ensure a close proximity to the target population and knowledge of local culture and language. ChildsLife works with highly qualified and trusted local staff, who are responsible for overseeing all programs and projects, monitoring budgets and distribution of goods to the beneficiaries. The local staff also officially represents ChildsLife with local governments and non-governmental organizations, and act as community trouble-shooters.
Paul Sugut – Director ChildsLife Kenya
→ ChildsLife Romania
ChildsLife Romania is headquartered in Bucharest and works primarily from its regional office in Barlad in the Vaslui district, close to the Moldovan border. ChildsLife Romania has been granted the Counselling and Support for Children and Parents accreditation, a requirement of the Romanian Ministry of Labor, Social and Family Solidarity. The small staff consists of a Director, responsible for the daily operations of ChildsLife Romania, implementation and coordination of the programs, and one part time commodity employee.
ChildsLife also has a field office in Moldova which coordinates the distribution of goods to children’s institutions as part of ChildsLife Delivering Hope program.
Florian Ivan – Director ChildsLife Romania
→ ChildsLife Kenya
ChildsLife Kenya is located in the Kilimani neighbourhood of Nairobi and is not far from Kibera slum where many of ChildsLife’s activities take place. Staff consist of a Director, responsible for the daily operations, implementation and coordination of the ChildsLife programs; a Program Coordinator, an Finance manager and a communications officer. A community coordinator in the ChildsLife field office in Kibera slum and a field officer in Mukuru slum both work within the special program for mothers and children.
Zam Obed – Live Learn Earn coordinator
ChildsLife International Structure
ChildsLife regularly re-assesses its goals and existing partnerships via an ongoing strategic planning process. Each year, ChildsLife staff from program countries meet for a week of strategic planning, discussion, training, and brainstorming. Knowledge of and involvement with one another’s activities is crucial for achieving the ChildsLife mission. While the ChildsLife offices are registered independently our strength is in our ability to work as one team.
ChildsLife Program guidelines
Projects are selected only after the ChildsLife guidelines are met and after ChildsLife staff has reviewed and/or visited a potential project. Monitoring and evaluation of progress is done through interviews, reviewing reports from project management, visits to the projects by ChildsLife staff and accurate verification of internal account information from the Guidelines for Expenditures. ChildsLife adheres to the Sphere Projects minimum standards for conduct in humanitarian assistance. ChildsLife Program Guidelines and Procedures state that ChildsLife will assist those who are at risk without discrimination and will invest in programs focused on the most vulnerable groups: women, children, minorities, the disabled, and the very poor.
Code of fundraising ethics
ChildsLife adheres to the Fundraising Code of Ethics established by the Association of Fundraising Professionals which guarantees a correct, consistent and honest way of fundraising.
Transparency and accreditations
ChildsLife activities are open and accessible to scrutiny by its supporters. ChildsLife issues an annual report, describing the organization’s purpose, financial statement, goals, program activities, etc. Since its foundation ChildsLife finances are reviewed by official auditors annually.
→ CBF accreditation
Also in 2016 ChildsLife carried the accreditation by regulator CBF, which ensures a responsible expenditure of gifts and donations.
ChildsLife has been registered as a 501c3 tax exempt organization in the United States since 2008. Charitable gifts to ChildsLife are therefore deductible to the full extent allowable under IRS regulations.
→ ANBI status
ChildsLife The Netherlands is a registered non-profit (ANBI status) with the Dutch tax office, ensuring maximum tax benefits for the organization and donors.
ChildsLife has created its own International Fundamental Principles stating, amongst other issues that it does not discriminate as to nationality, race, religious beliefs or class status. ChildsLife promotes gender equality in supported programs and in staff at headquarters as well as in the field.